Wappingers Central School District

Booster Clubs of Wappingers Central School District

Booster organizations support, encourage and enhance the fine and performing arts, as well as athletic programs in the Wappingers Central School District.  Booster organizations provide important support to district schools and provide a learning experience for students outside the classroom.

The District is providing guidelines for individuals who run booster clubs.  These guidelines must be read in conjunction with the following Board of Education policies:

1222 - Relationship with Booster Organizations
1500 - Facility Usage and Regulation
1500-E.3 - Facility Usage Form/Application
1510 - Public Sales on School Property and General Fund Raising
1800 - Donations, Gifts, and Grants to the District

List of WCSD Registered Booster Clubs:

Booster clubs are not directly affiliated with the District; they are formed by parents and community members in order to provide additional support for extracurricular activities (e.g., athletics, art, and/or musical groups). Booster clubs must register annually with the District, providing a variety of information, so that the District is aware of what organizations are holding themselves out as fundraising for District programs.

The following booster clubs are registered with the District for the 2024-25 school year.  Please note that parents should use care when making donations to any organization, and that the District has no control over the finances of booster clubs.  

Registration:
The Wappingers Board of Education recognizes the need for community support of its programs.  As a way to ensure consistency of booster organizations throughout the District, a registration form must be on file each year.

The booster club must be registered in order to begin any fundraising activities or request approval for overnight field trips. All clubs must fill out an Annual Booster Club Registration Form, which requests contact information for the booster club officers, along with proof of a federal tax ID number, by-laws, a letter from a bank confirming an open account in the name of the booster organization, and an estimated budget.  Once submitted, an email confirming the registration will be sent to the Club President. 

Click here: 2024-2025 Annual Booster Club Registration Form: After completing the registration form, please send the required documents listed below via email to alberta.pedro@wcsdny.org.  

1. Proof of Federal Tax ID Number (letter from IRS) and, if applicable, proof of 501(c)(3) status (IRS Determination Letter)
2. By-laws
3. Dated letter from the bank stating the organization holds an account in good standing
4. Annual Budget, including projected revenue and expenses

Every booster organization needs to obtain a Federal Tax ID# or EIN. If you don't have one, apply on-line on the IRS website: https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online. Provide the district with proof by uploading a copy of the IRS EIN confirmation notice with your registration.

A helpful resource for the establishment of a 501(c)(3) corporation can be found HERE (https://dos.ny.gov/certificate-incorporation-domestic-not-profit-corporations-0).

Click here for a Sample Budget Planning Spreadsheet (Excel) or Sample Budget Planning Form (pdf). Please note that in order to register, an Annual Budget with Estimated Income/Expenses must be submitted.  Providing an actual budget is not needed for District records.

General Information & Resources:  

How to for Registered Booster Clubs

Booster Club Flowchart

Facility Usage Form

Use of District Marks Form

Fundraising Form

Flyers:  Please email your flyer to daren.lolkema@wcsdny.org and susan.aboshanab@wcsdny.org for review and approval.  Please note the District is not permitted to distribute info about booster club fundraisers via our email or make copies to distribute, as they fall under "outside organizations." Groups can send APPROVED paper flyers to schools for distribution and we can include them on our Community Events page.